Coleg Ceredigion Board Meeting - Thursday 7th December 2023

Introduction

Present:

  • Mrs Maria Stedman (Chair)

  • Mr John Edge (Vice-Chair)

  • Mr Eifion Griffiths (UWTSD Nominee)

  • Mr John Williams (CC Staff)

  • Dr Andrew Cornish (Principal)

In attendance:

  • Mr Damion Gee (Company Secretary and Clerk to the Board)

  • Mrs Catrin Llwyd (Translator)

The Clerk confirmed that the meeting was quorate. The Board meeting commenced at 15:33.

 

 

Agenda item

Main discussion points

1

Meeting Governance

  
 

23/22/1.1

Apologies for absence and declarations of interests

No further Declarations of Interest were received in addition to those already held by the Clerk.
 

23/22/1.2

Approval of the UNRESTRICTED minutes of the last meeting: 5th October 2023

The Board CONFIRMED the UNRESTRICTED minutes of the meeting held on Thursday 5th October 2023 as an accurate record.
 

23/22/1.3

Matters arising and action points not covered elsewhere on the agenda

The Board RECEIVED and update on the position with the subsidence at Cardigan Campus.  It was NOTED:

  • The College is almost in position to start remedial work with a report due before the end of the month from the company investigating the subsidence.

The Board RECEIVED an update on the Growing Mid Wales Strategy.  It was NOTED:

  • Health and Wellbeing did not appear to be highlighted as an area covered within the published strategy.  Further investigation has confirmed that Health and Wellbeing has been aligned across all of the listed projects.

The Board RECEIVED an update on a meeting with the Director of Education for Ceredigion Council.  It was NOTED:

  • The meeting had gone very well with the College presenting its curriculum to the Council.
  • The data expected from the Council on schools has since been received and another meeting is due to take place in January 2024.

The Board RECEIVED an update on the car parking at Cardigan Campus being monitored by Parking Eye.  It was NOTED:

  • One of the cameras at the car park malfunctioned for a period of time resulting in some fine letters being sent out in error.  This has since been resolved and the errors retracted.
  • There have been no issues raised from local residents following the implementation of the Parking Eye scheme.

2

Matters for Discussion and / or Approval

  
 

23/23/2.1

Matters on the agenda of the Coleg Sir Gâr Board on 7th December 2023 that relates to Coleg Ceredigion (Verbal)

The Committee noted that the following items were on the agenda for the CSG Board meeting that were related to Coleg Ceredigion, these were:

  • David Price now heads up the Regional Learning Skills Partnership (RLSP) in Ceredigion.
 

23/23/2.2

Other matters relating to Coleg Ceredigion

The survey for RAAC has been completed and there is no RAAC within the buildings of Coleg Ceredigion.
 

23/23/2.3

Financial Statements Approval 2022/23

  • Financial Statements Coleg Ceredigion
  • Coleg Ceredigion Letter of Representation

The Board RECEIVED and CONSIDERED the Financial Statements of Coleg Ceredigion and Coleg Ceredigion Letter of Representation with the external auditors KPMG.  It was NOTED:

  • The accounts had been scrutinised and passed by the Audit and Risk Management Committee.
  • The Accounts had been scrutinised by the external auditors KPMG.
  • The College had received a clean audit report on the accounts with no adjustments.
  • A positive set of accounts.

It was AGREED that APPROVAL was RECOMMENDED, with consideration for any further substantive comments at the following CSG Board meeting.

3

Matters for Approval*

  
 

23/24/3.1

There were no matters for approval.

4

Matters for Information**

  
 

23/25/4.1 

Chair of the Board update following submission for consent by the UWTSD Council

The Board RECEIVED and NOTED correspondence from the UWTSD that consent had been granted by the Member at the UWTSD Council Meeting on Thursday 23rd November 2023 on the appointment of John Edge as Chair of Coleg Sir Gâr from 1st January 2024.  As Chair of Coleg Sir Gâr John Edge will also become Chair of Coleg Ceredigion.

The UWTSD also confirmed John Edge’s appointment as an independent member of the UWTSD Council.

The Board thanked John Edge for taking the position of Chair in what is expected to be a very important transition phase for the College over the next couple of years.
 

23/25/4.2

Venue for Board Meeting on Thursday 7th March 2024

The Board NOTED that with suitable hybrid capabilities now available allowing those attending Board meetings online to participate effectively the next Board Meeting on Thursday 7th March 2024 will be taking place in the IQ Building (UWTSD) in SA1.  Thanks were expressed to Rebecca Doswell from the UWTSD for arranging this.  This will offer the Board the opportunity to experience the SA1 facility and sense what the MIM development could offer to learners including highlighting areas of collaboration between the UWTSD and College.

 

5

Any Other Business

  
 

23/26/5.1

The Board expressed their sincere thanks to Maria Stedman for being Chair for the past eight years.

6

Declarations of Interest

  
 

23/27/6.1

To confirm any conflicts of interest that may have arisen during the meeting

No further Declarations of Interest were received during the meeting.

7

Date of the next meeting

  
 

23/28/7.1

Date of the next meeting 

Thursday 7th March 2024 in the IQ Building (UWTSD) in SA1 starting at 15:30.

Meeting terminated at 15:46.